About the job

Primary Job Function

Assist the marketing team in handling business-related tasks, documentation, and secretarial responsibilities.

Core Job Responsibilities

• Ensure proper and complete documentation for marketing activities, events, and materials production jobs.
• Improve filing of documents and promotional materials.
• Track promotional materials inventory, movement & invalidation dates.
• Initiate Promotional Requests, Business Travel Requests & Purchase Orders.
• Follow-up the settlement of invoices; including following-up with initiators and vendors to collect all the needed documents for the related activity.
• Follow up with the accounting team for pending payment, whenever needed.
• Ensure the implementation of a well-organized filing system, to allow an easy access to all documents and at any given time.
• Support in fulfilling the audit Monitoring requirements.
• Arrange required reservations for meetings, conferences, either local or international (Hotels, Air tickets, etc…).
• Organize required meetings, including meeting room reservations, AV equipment, coordination of meals and making sure the meeting room preparation is fulfilled.
• Take meeting minutes and send them to the meeting attendees.
• Collect & consolidate the monthly & travel plans of the team.
• Handle all the logistics related to the team travel plans and bookings.
• Raise Health Insurance claims for the team.
  

Skills & Job Requirements

• University graduate.
• 0-2 years of experience.
• Proficiency in English language.
• Proficiency in Microsoft Office Apps.
• Effective communication & negotiation skills.
• Efficient problem-solving skills.
• Hard worker & self-motivated.
• Previous work experience in similar job is a plus.

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