The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at our law firm, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Job distribution and responsibilities:

• Answer and direct phone calls.
• Distribute mail.
• Act as first point of contact for visitors.
• Welcome visitors in a warm and helpful way.
• Maintain reception area and all common areas in a clean and tidy manner at all times.
• Answer phones, forward and screen calls as necessary.
• Operate standard office equipment on a regular basis, including a copy machine, projector, IP phones and laptop.
• Keep detailed and accurate records of visitor requests and of calls received.
• Assist with a variety of administrative tasks including copying, taking notes, scheduling appointments, and making travel plans.
• Prepare meeting and training rooms.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Receive deliveries; sort and distribute incoming mail.
• Take inventory of supplies and restock as needed.

Requirements and qualifications:

• Ability to maintain a positive attitude.
• Excellent communication skills.
• 1-2 years of relevant experience as a reception.
• Fluency in English is a MUST.
• Comfortable multi-tasking and prioritizing tasks without guidance.
• Excellent interpersonal and time management skills.
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
• Ability to work in a fast-paced environment and maintain attention to detail

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