About the job

Job Description

• Follow office workflow procedures to ensure maximum efficiency.
• Assist in schedule agendas/travel arrangements/appointments/special events etc.
• Perform a wide variety of administrative tasks, including managing deadline-oriented communications, data entry, and the drafting and editing of correspondence, reports, and other materials.
• Oversee preparation for meetings, including scheduling, documentation preparation, agenda publishing, documenting meeting minutes, and arranging refreshments.
• Maintain files and records with effective filing systems.
• Greet customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
• Monitor and order inventory for office supplies.
• Handle incoming and outgoing correspondence, including emails, faxes, mail, and packages.
• Submit work orders and schedule repairs for general office space and equipment.
• Coordinate with relevant departments reporting to the President, to develop progress reports.
• Prepare presentations and different types of reports requested from the direct manager.
• Perform other duties as assigned by the direct manager

Job Requirements

Education, Professional Knowledge & Experience

• Bachelors degree in Business Administration or relevant field
• 0-2 years of administration assisting or relevant experience
• Administrative experience in higher education is a plus

Behavioral and Leadership Profile

• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Service-oriented personality
• High attention to detail
• Problem-solving and basic troubleshooting skills
• Comfortable in a fast-paced environment
• Multitasker

Language Skills:

• Mother tongue Arabic
• Excellent command of written and spoken the English Language

Computer Skills:

• Very good command of MS. Office Applications, especially Word & Excel.
• Proficiency in use of the email
• Ability to learn new software

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