Job Responsibilities
General office duties including mail distribution faxing filing photocopying and ordering supplies
Prepare correspondence and presentations
Manage grants in line with company protocol
Take minutes at meetings when required obtain approval and circulate
Manage leave administration for the Egypt office
Maintain calendars and schedule meetings
Act as receptionist greeting and assisting visitors provide phone coverage and redirect calls to the appropriate person
Coordinate basic travel arrangements with global interaction and exposure to senior levels of
management
Monitor department budget and process expense reports
Manage confidential HR documentation to the extent requested
Conduct Internet research
Exposure to confidential sensitive information and policies procedures
Co ordinate repairs to office equipment
Participation on projects especially organization of local and regional events
Manage invoice collection and followup of suppliers service
Manage Proforma invoice preparation for the region
Perform such other duties as may reasonably be required
Candidate will create Pro Forma Invoices PFI for total Africa Region using an internal tool that provides logistics data and price list The PFI should comply with the sales request and customer agreement and provided within the timeline The document is used to apply for tenders Opening of LC through banks Customer agreement etc
The candidate should be attentive to details have a good ability to provide information with a sense of urgency
Qualifications and skills
Minimum High School Diploma
Fluent Arabic and English French would be an advantage
Strong understanding of Microsoft Word Excel Outlook and Powerpoint
Ability to prioritize workflow and manage time effectively
Detail oriented
Good communication and interpersonal skills in order to effectively communicate in a complex environment
Customeroriented and strong team player
Should you be interested in exploring this opportunity further please apply by sending your CV at [email protected]
At DNA Recruitment we carefully review all applications and aim to contact every suitable candidate within max 5 working days If you dont hear from us please consider your application unsuccessful on this occasion