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Admin Assistant

Job Code Admin 02

Job Description

Functional Responsibilities includes but not limited to

Schedule appointments and maintain calendars

Prepare communications such as memos emails invoices reports and other correspondence

 Create and maintain filing systems both electronic and physical Reviewing  Updating Docs

Answering and directing phone calls to relevant staff

Organize Leads Quarter Meetings Taking notes and minutes in meetings

Preparing documents for meetings and business trips

 Finding ways to improve administrative processes

Greet visitors and point them in the right direction answer inquiries create a welcoming environment

Organize and maintain files and databases in a confidential manner

Receive invoices and review for accuracy

 Manage staff travel arrangements including transportation and accommodations

Maintaining Equipment

Manage Stationary needs

 Attendance tracking on a weekly basis

Abide with Co Rules  Office Instructions

 Supervising continuously Cleaning  Sanitizing Process

 Managing  Auditing Service Clerk Team Performance

 Maintain and Order office supplies and research new deals and suppliers

 Maintain contact lists

 Submit and reconcile expense reports

Required Knowledge and skills

 Excellent time management skills and the ability to prioritize work

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi task

 Very good English spoken  written

 Proficiency in MS Office MS Excel and MS PowerPoint in particular

Educational Professional Requirements

 Bachelors degree

 Experience 0  2 years

Job Type Full Time

Location Mohandeseen  Giza  Egypt

If interested you can send your CV to [email protected]

Please mention the job code in the subject