Job Description

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute emails, correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Requirements

Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant

Knowledge of office management systems and procedures

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and prob problem-solving

Outstanding written and spoken English

Excellent written and spoken English

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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