Ensures Media budgets are properly administered in the system and supports brand teams with administering budgets in the system.



A DAY IN THE LIFE …

• Process and manage all WBS creation in the system. Ensures that WBS are open in the correct GL spending in the system.
• Prepare
  and process purchase requisitions into approved purchase orders and
  send copies to suppliers and to departments originating requests.
• Ensures
  compliance when creating POs by reviewing documents and data (e.g.
  incoming requisitions, Competitive bidding, reconciliations,
  inventories, etc.) for the purpose of ensuring completeness and accuracy
  of purchasing process.
• Coordinates with Media Agency for all PO modifications (Revisions / Cancel and Replace).
• Responsible in all Good Receipts confirmation of Media Purchase Orders.
• Track, check and ensure that all Media invoices received corresponds to purchase orders sent to the agency
• Ensures that each Brand owners do the GR confirmation on a timely manner.
• Ensure GRIR imbalance is kept to minimal and is cleared timely whilst working with Media agency and Shared Service.
• Act
  as primary problem solver concerning invoice discrepancies and is in
  charge with following up for missing invoices, paperwork and/or
  authorization.
• Responsible to ensure timely closure of past WBSs and maintains healthy PO management in SAP
  
  
  
  

• 1-2 years experience in administrative role.
• Attention to details and excellent organizational skills, with the ability to manage multiple priorities simultaneously.
• A proactive, hands-on and collaborative attitude, with readiness to take ownership of initiatives
• Strong interpersonal skills and capability to work with different teams

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