You will get

• Be the Subject Matter Expert for the business on purchase order and procurement processes.
• Support stakeholders in the broader business who raise regular purchase orders to ensure accuracy and timeliness of purchase orders.
• Raise ad hoc purchase orders where necessary to support the business.
• Ensure timely receipting against purchase orders, and act promptly to address areas where procurement activity is undertaken contrary to agreed procurement standards and processes.
• Liaise with suppliers to ensure high degree of compliance for invoice presentation quoting approved purchase orders.
• Review open purchase orders and complete regular maintenance to ensure open purchase order position is accurate.
• Be the point of contact and follow up for the Accounts Payable and Accounting teams relating to purchase orders.
• Work in close coordination with the Accounts Payable function:
• Deliver complete, accurate and valid Purchase Order inputs on a timely basis.
• Initiate and support vendor master setup and maintenance processes.
• Actively measure compliance and efficiency; improve the procurement function so that it promotes efficient and effective operation of the business.
• Promptly resolve vendor queries.
• Support timely payments to vendors.
• Work with Finance to provide data to support timely and accurate accruals of committed outlays.
• Accountable for all administration relating to the procurement process. Ensure that all Supplier records and files are complete with the requisite data for registration as a vendor to the company
• Where the company has multiple suppliers for the same goods, drive consolidation of suppliers with no negative impact on regional branches and improved payment terms.
• Source goods at optimal costs, payment terms and acceptable quality.
• Development of procurement reports.
• Supplier relationship management, and communication aligned to the values of the company.
• Negotiation optimal payment terms in conjunction with finance.( best prices, services & payment terms)
• Maintain and publish price lists and preferred supplier agreements/policies for major sourced items.
• Strive to achieve an appropriate balance across imperatives including lowest cost, optimum working capital management and quality via techniques such as structured supplier due diligence, payment terms and commercial negotiation, bid & tender processes, and inventory management.