Key Responsibilities
• Receive all the related documents to LCs and notify the importer who reviews and uses them to take possession of the goods from the port.
• Receive IBCs applications or FX requests that indicate that customer needs to pay the value of IBCs document using the banks resources.
• Check the letter of credits and IBCs terms, conditions and goods description to ensure that it is in compliance with the banks policies and Sharia.
• Review and ensure that the following points are clearly indicated in LCs or IBCs to ensure that all data are complete and accurate:
o Applicants and beneficiarys full names and addresses
o Amount and currency
o Terms of payment and delivery
o Origin and port of shipment and destination, partial and transshipment
o L/Cs number
o Value of shipped goods
o Goods description and authorization to debit A/C
o Clients approval to pay any shipping fees, penalties or fines
o All required documents and additional conditions mentioned in the LC application/annex
• Receive and check any amendment in the letter of credit, either through “SWIFT” or “Airmail” in order to check its level of authenticity.
• Check the clients position and take part in setting approvals for any increase or extension.
• Check the availability of sufficient balance in the clients account to ensure that it covers the required commission and charges.
• Check black list for the involved parties or countries to ensure that they are outside the list and reduce the overall level of risk.
• Prepare letters of credit in accordance with the terms specified and transmit them to the advising bank in addition to requesting the same bank in order to get credit advice.
• Prepare and check monthly exhibit for all the outstanding opened letters of credit.
• Prepare CBE reports on weekly basis, outstanding letters of credit, letters of credit on monthly basis and the original shipping documents.
• Deliver confirmation letter and attachments to customer delegated representative against signature on a copy of the letter.
• Send SWIFT copies to the related branch to be delivered to customers.
• Execute debiting and crediting processes in the banks “NOSTRO” on the Trade Wind System.
• Process all items in order to achieve quality standards of service and accuracy.
• Processes all trade and documentary collection instruments under the supervision of both senior officer and team leader.
• Communicate with the trade department via mail in order to confirm that the equivalent funds exist in the customers account.
• Respond to any daily inquiries and requests received from branches and other units under the supervision of both senior officer and team leader.
• Re-scrutinize the documents and obtain approvals for data on “Trade Wind” as well as any additional necessary approvals or signatures as per delegation matrix.
• Scan the covering schedule and send it via e-mail to the branch operations officer or the branch trade officer in order to be signed at the branch and dispatched to the collecting bank by courier.
• Keep the original instructions to be sent to stores for archiving and kept according to the retention period.
• Keep customer file in fireproof cabinet under dual control.
• Register the documents in a special register.
• Prepare MIS accurately in order to meet the target time.
• Execute UAT testing and review the results to ensure correct implementation.
• Investigate to solve received complaints in cooperation with Consumer Rights Protection – Compliance & Governance – in accordance with the policies and procedures and identified SLA.
• And any other assigned Tasks.
Minimum Qualifications
· Bachelor degree
Minimum Experience:
