Role Purpose
To provide administrative assistance to the British Council MarketPlaces
Function Overview:
The British Council MENA had launched in July 2016 a new approach to procurement through centralising activity into 3 regional procurement centres – called MarketPlaces - to service the 17 countries in the region. The main objectives of the project are to deliver improved levels of compliance with the corporate procurement policy, including reduced risk of fraud; deliver efficiencies as we transition away from obtaining 2-3 quotes for most areas of spend, and migrate to tendered contracts, ideally covering multiple countries where operationally possible, which will deliver reduced average cost prices as well as freeing up resource across the region which can be redirected to alternative tasks.
Main Opportunities:
Balance strict adherence with the procurement policies & processes and local content of the country specific uniqueness and external financial regulations
Check that Purchase Requests received from the countries comply with BC corporate procurement policy & relevant Material Group
Governance of sufficient & compliant supporting documents are submitted accompanying the Purchase Requisitions prior Purchases order conversion
Convert incoming Purchase Requisition into Purchase Order via the P2P system (SAP)
Create and maintain procurement records, supporting documents retention, including electronic records in SAP, and other systems whilst ensuring accuracy and integrity of data Reconcile or resolve value discrepancies
Act as point of contact between country operational teams and SSC re payment
Follow up with MarketPlace supported countries on down payments and operational advances clearance in line with corporate policy
Management of new vendor creation & amendment requests through VC portal
Purchase Orders amendment & reconciliation
Submit Intercompany POs amendment requests
Creating Spend Reports & analysis
Be vigilant on fraud and compliance with the Procurement policy with country specific dynamics incorporated as guided by the MarketPlace Partner.
Qualification:
Bachelor Degree in relevant field
Fluency in English and Arabic is essential
Minimum of 2 years administration work experience
Experience in administration of procurement and/or finance
2 years Operational use of P2P within SAP
1 year experience in regional procurement; conducting external purchases with overseas countries in the region
Good knowledge of the British Council procurement policy
Strong analytical skills
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