Key Responsibilities
To ensure all processes of Points procurement system are adhered to since we are a system Info Company - Please see the detailed process below
Through communication with Client and suppliers, offer a service to provide a smooth workflow and ensure deadlines are met
To take a brief from client, spec flat print and POS elements and offer solutions to cost save and innovate
Ensure that estimates go out to tender to suppliers whose core competency is to produce what has been speced, quotes sent to Client, orders are placed on time, finalising of job on Points procurement system
To maintain the suppliers list ensuring all information is updated
Adhere to procedures relating to the proper use and care of equipment and materials, specifically the proof printer
To develop the skills and knowledge necessary for the effective performance of print buyer on an ongoing basis
Perform other routine tasks as assigned and as requested by management
Points procurement process:
Opening of projects & inviting team members (Agency and Client)
Inputting specs and sending RFQ (Request for Quote) to Point in the Client account
Inputting specs and sending out RFE (Request for Estimate) in the Point account
Receiving Estimates from supplier and ensure that all is correct
Once all estimates received, choose the best quote and send to Client for approval
Upon receipt Client Purchase Order, order to be placed with supplier from Point account
Requesting of preproduction samples, presenting to client and on sign off, liaising with supplier to action. On POS, liaising with Point in-house Industrial Designers to make sure all is in line before auctioning production
Receive artwork from agency, play out Fogra proof, send to client for approval (proofs MUST be signed by Client)
On approval, send proof and load artwork on Points procurement system and share with supplier
Proactively check with supplier to ensure delivery deadlines or distribution is met. Distribution lists to be checked and shared with suppliers on the procurement system
Communicate any change orders first before accepting, if accepted change order to be done in Client account and send to brand manager for acceptance
On delivery and completion of job, orders need to be closed on receipt of PODs on the procurement system
Once Point buyers receive notification of order closure, they need to accept or decline dependant on if they are in agreement or not
Invoices to be accepted and supplier ratings to be done
Post production samples to be checked for quality and that correct specs were followed, before order closure
Education and Experience
Extensive professional experience in the Print Procurement Industry (POSM, flat-print, 3D, electronic, digital, etc.)
Previous experience within Marketing for an FMCG company, Advertising Agency and or Advertising Production Facility Specific Knowledge, Skills, Abilities and Key Competencies
Organisation and planning including effective time management
Building Client and supplier relationships
Team player
Knowledge sharing
Good telephonic and written communication
Please send your CV to: hrsuperheroes@pointgroup.biz Check out all our jobs openings
