Introduction:
The ILO strives to achieve Decent Work for all. It promotes social justice and internationally-recognized human and labour rights. It is the United Nations agency where governments employers and workers have through a tripartite structure equal voice in improving conditions and life at work. ILO Cairo leads the promotion of decent work for all through a double mandate as the ILO Decent Work Team for North Africa and as the Country Office for Egypt and Eritrea.
The ILO DWT/CO-Cairo and the Swedish
International Development Agency (SIDA) are implementing a five-year project entitled Advancing the Decent Work Agenda in North Africa (ADWA). The project takes an innovative approach to promote evidence-based policies for full employment and effective access to social and labour rights in the region and it works at upstream and policy-making level in order to support evidence-based decisions on different dimensions of the Decent Work Agenda.
The focus of the project and its main value added is to address together issues related to job rich growth and the advancement on social and labour rights: two fundamental aspects for the development of the region essential to advance towards the realization of the Sustainable Development Goals. The project intervenes both at regional and at national levels in Egypt Tunisia Morocco and Algeria. By the end of the project North African countries will have adopted a more proactive and effective policy stance for job-rich growth (Outcome 1) and a stronger compliance with labour and social rights will have been achieved (Outcome 2) the private sector and multinational companies are engaged in the promotion of Decent Work in different economic sectors. (Outcome 3).
Reporting Lines:
The incumbent will perform her/his duties under the supervision of a Chief Technical Advisor (CTA) for the project and under the overall responsibility of the Cairo DWT/CO Director.
Description Of Duties
Key duties and Responsibilities:
Give support in the preparation of events and special meetings and perform all important administrative arrangements to conduct workshops and seminars (getting offers for venue reservation and booking sending invitation letters to participants preparation of allowances for participants preparing acceptance forms and payment memos)
Perform duties related to the procurement of items and preparing all related administrative documents (including getting offers from different suppliers preparation of selection memos and addendum memos when needed)
Process all administrative arrangements for official travel including travel authorizations hotel booking flight tickets visas and other required clearances
Maintain files databases and official records related to project activities. Search and select relevant information and quotations in accordance with standard office procedures
Arrange payments of resource persons such as daily subsistence allowance. Draft payment-related correspondence ensure follow-up and maintain records
Maintain update and transmit inventory records and
Perform any other duties as assigned by the CTA
Required Qualifications
Education
Completion of secondary education.
Experience
A minimum of four years of general administration and office support work experience
Languages
Excellent command of English and working knowledge of Arabic. A basic knowledge of French will be an added value
Competencies
Ability to prioritize work assignments organize own schedule perform routine work independently meet deadlines and adapt to changing demands and multitasks.
Ability to use the tools needed to perform the activities of the position e.g. spreadsheets and record systems
Ability to work as a member of a team and manage a heavy workload under time pressure
Knowledge of practices and procedures for preparing administrative documents and maintaining file system
Ability to work with accuracy and to pay attention to detail
Excellent oral and written communication skills
Ability to draft standard correspondence.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply please visit the ILO Jobs website . The system provides instructions for online application procedures.
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