At Bombardier Transportation, our trains and rail solutions move millions of people safely and reliably around the world, every single day. Join us, and you will be part of a global team, sharing knowledge, experience and ideas across countries and cultures, and boosting our reputation as a global leader in rail technology. Your work will have a truly human impact, connecting communities, cities and businesses, and helping people to get where they need to be. Its all about progress.
We are looking for Administrative assistant to join our team in Cairo, Egypt
Purpose of the job
Key responsibilities and challenges
1- Material Ordering Functions
Prepare requisitions for materials, obtain approvals and place orders
Process vendor invoices for payment, as well as maintain accounting filing systems
Reconcile vendor invoices and assist the project director in resolving any invoice disputes with subcontractors
SAP user – Site Purchasing Coordinator. (SRM, Trips, Petty Cash)
Assist and co-ordinate with Accounting Dept. on establishing Purchase Orders, including tracking and updating Purchase Orders
2- Office Management and Administration
Functions
Procure office supplies and equipment, as well as co-ordinate maintenance and repair of office equipment
Assist Bombardier employees and subcontractors in obtaining the necessary badges, keys, phones, computer access etc. for performing their duties
Track and submit Bombardier personnel time to Headquarters
Responsible for providing administrative support to the Project director including official letters, emails, reports and minutes of meetings
Booking travel for the team as required
3- Support Functions
Assist in preparation of project monthly reports.
Assist in preparation of presentations, proofreading/ formatting documents, and assisting with correspondence, memos, charts, tables, graphs, plans etc ;
Coordinate company events including briefings/presentations to make sure it runs smoothly and successfully; managing details like location, selecting menus, accommodation and transportation
Qualifications
Excellent oral and written communication skills
Excellent time management
Ability to work under pressure
Ability to multi task and work independently as well as in a team
We thank all applicants for their interest; however, only those under consideration
About Bombardier Transportation
Bombardier Transportation is a global mobility solution provider leading the way with the rail industry broadest portfolio. It covers the full spectrum of solutions, ranging from trains to sub-systems and signalling to complete turnkey transport systems, e-mobility technology and data-driven maintenance services. Combining technology and performance with empathy, Bombardier Transportation continuously breaks new ground in sustainable mobility by providing integrated solutions that create substantial benefits for operators, passengers and the environment. Headquartered in Berlin, Germany, Bombardier Transportation employs around 39,850 people and its products and services operate in over 60 countries.
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