The role of this position is to assist the Administration Manager in all the following responsibilities
Administrative functions including Maintenance outsource payroll housekeeping catering fleet Management travel management and expats accommodation
Payment requests of leasing flats Electricity Transportation and Stationary to ensure sustainability of services
Follow up on renewing and issuing all types of insurance certificates for company assets and car accidents
Monitor Budget FCST OPEX and Capex of Administration Facility Department
Implement office policies by establishing standards and procedures; measure results against standards; make necessary adjustments
Manage contract with office vendors service providers and NMEG expats accommodation lease
Prepare annual budget; schedule expenditures analyze variances and initiate corrective actions
Address employees queries regarding office management issues eg stationery hardware and travel arrangements
Plan for in house or offsite activities eg parties celebrations and meetings
Maintain efficiency by planning and implementing office systems layouts equipment procurement
Manage budgets and ensure cost effectiveness
Ensure that facilities meet government regulations and environmental health and safety standards
Oversee building projects renovations or refurbishments
Inspect buildings structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Qualifications Skills
Bachelors degree in business administration or relevant
Minimum 10 years of relevant experience
Facility management experience
Excellent verbal written and interpersonal communication skills
Decision making and problem solving skills
High leadership skills
High negotiation skills
Giza Egypt
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