Job Description
Operations Specialist : Cairo : Closing Date October 26th, 2020
: 2003523Requisition ID
Description
NOV M/D Totco is the leader in real-time drilling instrumentation, visualization solutions, and data delivery. Since its creation, M/D Totco broad range of drilling instrumentation has met worldwide certification requirements, supported industry-standard data protocols, and has had an extensive training and field-operations infrastructure, with solutions that are designed to provide the most accurate and dependable data to help your teams make confident, well-informed decisions.
We are now looking for our new Operations Specialist.
Responsibilities:
Make necessary local and international flight bookings, start and obtain Travel Authorization, required local hotel bookings and international as required.
Make required local transport to and from Badr City Workshop and to different field locations.
Coordinate for local WADS clients issue of desert/borders/gate passes etc.
Maintain an ample stock of office supplies at all times.
Organize and maintain an efficient filing system.
Issue Service Tickets and Rental Tickets, and POs. Submit to customer then to Regional office for invoicing.
Generate a regular monthly revenue and expenditure sheet, sales sheet, HSE reports, shipments log, FOC transport sheet, Running Rentals Tracker, Engineer Utilization Table.
Scheduling appointments.
Follow up and monitor all issued Field Orders.
Follow up and monitor all shipments in and out.
Assist with maintaining an updated Rig count chart.
Assist with organizing client training sessions.
Keep track of running contracts and their renewal dates and advise well ahead.
Coordinate with local agent on all finance issues.
Handle personnel HR issues, including staff attendance, revision of monthly time sheets, annual leaves and field break balance.
Handling suppliers and vendors inquiries.
Processing team personal expenses and following up on payment status.
Revising Suppliers invoices upon receipt, sending them for approval, then submitting to finance.
Following up with customers on PO status
Creating Journey Management Plans (Forward and Return) when engineers visit and leave rig.
Qualifications
Qualification
Business Administration Degree, American University Cairo, British University Cairo, German University, Cairo University, Ain Shams University. Preferable with Finance background.
Experience
0-3 Years
Skill & Competencies
Technology Skills: word processing, spreadsheet, presentation, document Management, Time sheets, Service Tickets and Billing.
Interpersonal Skills: Top notch interaction with Field Team members, clients, vendors/suppliers- face to face, by e-mail, phone.
Writing Skills: Drafting routine correspondence and file memos as well as proofreading documents and all communication means including e-mails. Writing skills is an integral part of that position
Organizational Skills: organizational skills are essential to efficiently manage our operation, must maintain paper and electronic files, manage projects, track multiple deadlines, maintain calendars, schedule meetings, organize events and keep everything orderly and accessible.
Attention to details: Attention to detail is critical in our profession. Should handle the minutiae of daily practices and attention to detail is important in nearly every administrative task from drafting and proofreading documents to scheduling meetings and calendaring deadlines.
Teamwork: Teamwork is crucial to the role of Operation Administrator, must work closely with field personnel, regional office team members, collaborate with third parties ultimately to get the job done.
Multi-tasking Skills: Working with more than one team member on more than one file simultaneously, need to juggle multiple assignments and competing priorities and how to manage growing workloads most efficiently.
Research Skills: Perform
Internet research for a multitude of tasks such as finding directions, gathering client information, researching the competition, embassies, travel agencies, hotels etc.
Apply today:
If you feel qualified for this role, please apply online as soon as possible, but no later than the 26th of October 2020. Please submit relevant diplomas and training certificates together with your CV and cover letter (max 6 attachments). We accept applications in English.
Join our Global Family:
We offer an inspiring place to work with great opportunities to develop your skills and the opportunity to work with the brightest minds in the oil and gas industry. You will become part of a professional culture where we work together in teams with other dedicated professionals to achieve common goals.
: OperationsJob
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