Raya Auto a subsidiary of Raya Holding for Financial Investments is looking to hire a CEO Office Manager with the below job responsibilities and qualificaitons:
· Prepares meetings agenda minutes and documentation.
· Handles all logistical travel arrangements for the CEO.
· Manages the daily calendar for the CEO and coordinating scheduled appointments.
· Prepares correspondence for the CEO and responding independently when needed.
· Maintaines and establishes an updated filing system and database.
· Screens all incoming calls and corresponding personally when appropriate.
· Handles all complaints and inquiries related and addressed to the CEO
· Plans office layout develops and controls office budget and initiates cost reduction programs.
· Manages proactively the administration tasks.
· Handles all traveling arrangements internally and for certain external parties from airline tickets traveling expenses hotel reservation & visa.
· Organizes and manages all top management meetings logistics and taking the minutes internally and externally.
· Maintains archiving system for copies of different vendors contracts and client contracts.
· Responsible for collecting the receipts of any expenses from all senior level positions and refunding them back.
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