Job Description
Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of the joint project manager to matters requiring immediate attention.
Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules and EU financial reporting guidelines, before submitting to the Finance Unit.
Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
Make travel arrangements, hotel reservations and make travel authorization forms for technical experts and Partners.
Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance.
Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.
Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits or other reasons.
Provide support, when necessary, in the preparation and running of project workshops and meetings.
Perform other duties as assigned by the supervisor
Other Responsibilities
Assist in the follow-up on internal audit recommendations, draft responses to external audit inquiries and observations, for the consideration of the supervisor.
Keep abreast of changes to financial rules and regulations, policies, procedures and other
developments and provide guidance and deliver training to staff with the view to building knowledge. Oversee and guide the work of support staff performing finance-related work as required.
Evaluate and propose improvements to work methods and processes with a view to ensuring optimum efficiency and effectiveness. Liaise closely with other administrative areas to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
Required Qualifications Education Completion of secondary school education plus formal training in accounting or finance from a recognized commercial school or equivalent. Experience
Minimum of six years of operational or administrative support work experience, the majority
of which in the provision of financial operations support services.
Experience of working with an enterprise resource planning (ERP) system, in particular
finance modules
Previous Experience working on DFID-Funded projects is an advantage
Languages Excellent command of English. Good working knowledge of Arabic. Competencies
ITC proficiency: word processing, spreadsheet, PowerPoint, data base software, as well as computer software packages required for work.
Ability to organize own work and efficiently manage time.
Ability to maintain records and prepare reports and financial statements.
Ability to evaluate correspondence and inquiries for best course of action.
Ability to obtain services from other work units inside or outside the office for completion of tasks.
Capability to adapt own behaviour to professional requirements and contexts
Excellent knowledge of the accounting and finance procedures and regulations of the office.
Demonstrated ability to apply finance and accounting methods.
Good analytical skills.
Ability to communicate effectively both orally and in writing.
Ability to deal with clients and to respond to their queries.
Ability to work in a team and to work under pressure.
Good organizational skills.
Ability to work with confidential material.
Supervisory skills.
Must demonstrate responsible behaviour and attention to detail.
Ability to work and communicate with people in a polite, courteous and cooperative manner.
Must display high standards of ethical conduct.
Must demonstrate honesty and integrity.
Ability to reason and make sound judgements.
Candidates assessed by the Panel and considered eligible for appointment but who are not selected for this vacant post may be offered an assignment to another position at the same or lower grade provided that they meet the minimum qualifications required. Recruitment process Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website . The system provides instructions for online application procedures. Fraud warning The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
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