Operational activities
Transfers paper invoices to scanning tool for OCR and ensures they are properly recognized and stored
Defines management rules for invoice rejection in collaboration with Procurement
Performs the cockpit entry for received invoices and completes information where necessary
Checks the documentation attached to the invoice for GL accounts subject to documentation check
Manages specific invoice instructions (e.g. down-payment)
PO invoices: Resolves invoice discrepancies which can be handled by Accounts Payable directly, e.g. line item mismatches, VAT, extra cost, supplier information
PO invoices: Ensures that adequate workflows are launched to resolve invoice mismatches which cannot be handled by Accounts Payable, e.g. price or quantity discrepancies
PO invoices: Applies 3-way match (PO, GR, Invoice)
FI invoices: Parks invoices without PO reference for special treatment, i.e. detection of requester or rejection to supplier
Ensures that approved invoices are unblocked and thus declared as « ok to pay »
If blocking errors come up, the A/P Specialist is responsible to initiate action to solve them
Reconciles and clears the GR/IR balance in case of discrepancies between goods receipt and invoice receipt
Prepares “ok to pay” invoices file
Manages closing activities: A/P accruals, A/P open items, vendor accounts with open balances, vendor accounts with debit balances, reconciliation of subledger to GL/justify AP balances…
Handles transactional enquiries related to invoice and payment
Handles and resolves exceptional invoice cases
Is responsible for contacting the supplier to request a credit note when needed
Performs legal / VAT compliance checks and tax calculations if relevant
For 3rd party payment, the A/P clerk prepares & submits payment proposal, reviews exception log and creates payment file
Is responsible for clearing of transitory accounts as well as payment rejections and returns
Creates input for urgent payment requests
Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process
Manages all the intercompany invoices flow related to P2P
Calculation of a global set of performance KPIs on a monthly/quarterly basis (DPO, POT, Invoice/FTE…)
Geographic scope
Coverage of all Sanofi sites, entities and businesses located in Egypt/Sudan
Expected Skills
Good understanding of the overall end-to-end P2P process value chain and articulations of sub processes: procurement techniques / account payable processes / T&E processes / tactical supplier relationship management / contract management principles & processes / Master data management & Support tools and systems.
Good understanding of Sanofis Business Model as well its Supply- and Value Chain
Good understanding of common Information System (IS) solutions used within P2P: SAP FI-MM extensive knowledge mandatory
Personality with good level delivery skills and focused on results
Very good communicator
Fluent in English mandatory
Background And Experience
Minimum 3 years of experience in Finance and Accounting fields
Experience of working within multinational companies is required
International background with exposure to multicultural environments is a plus
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