Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information requiring use of tact, diplomacy and discretion. Duties and responsibilities are moderately routine in nature, and require considerable judgment and initiative in resolving problems and making recommendations. Professionally represents the manager and/or department assigned. Responsibilities
Schedule of appointments as determined by priority
Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager.
Maintain all files, confidential records.
Coordinate travel schedules, arranging meetings and teleconferences
Filter all telephone calls, mail and email; dispersing and handle as appropriate.
Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
Be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
May be responsible for taking and distributing internal meeting minutes.
Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to
include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee
leaves, promotions, etc.
Ensure that communications are promptly and accurately dispatched.
Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
May be responsible for the submission of staff expense reports in a timely manner.
May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
Take responsibility for the selection and procurement of all Facilities related supplies.
Performs other duties as required.
What you need to be successful in this role?
High School Diploma
1-2 years relevant experience
Creative & can-do approach
Critical thinking, excellent time management and prioritization.
Effective interpersonal skills and ability to work cooperatively with others
Ability to establish and maintain effective working relationships with co-workers, managers and vendors
Attention to details, attention to protecting personal data & keeping confidentiality
Working knowledge of MS Word and Excel.
Fluent English both written and spoken.
Join Us! Making a positive impact on human health takes insight, curiosity, and intellectual courage. It takes brave minds, pushing the boundaries to transform healthcare. Regardless of your role, you will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve outcomes for patients. Forge a career with greater purpose, make an impact, and never stop learning. At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.
Apply for here 
