Acting as a first point of contact,dealing with correspondence and phone calls.
Managing the provision of Meeting Room Services- bookings, catering, equipment, eg. Audio Visual equipment. Related to the CMD office
Organizing office operations and procedures.
Reservations for traveling, hotel accommodation booking and company functions.
Meeting preparation whether inside or outside the office.
Supervising preparations for formal and informal functions.
Attending Meetings and taking minutes (Commercial, Operation, Management, etc).
Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations .
Handling incoming/outgoing mail and Updating all related contacts’ list .
Maintaining liaison with airlines, travel agencies, transportation companies and packing and shipping companies to maintain a current knowledge of facilities and services available and cost.
Responsible for monitoring and distributing faxes received and sent in a timely manner.
Job Requirements;
Bachelor degree.
Previous Experiences as Personal Assistant at Lease 3 Years HR Background i s a must.
Knowledge of office management systems and procedures.
Fluent in English writing reading and speaking.
Excellent in Microsoft office Excel word power point.
Outstanding organizational and time management skills .
Ability to multi-task and prioritize daily workload.
Discretion and confidentiality.
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