Acting as a first point of contact dealing with correspondence and phone calls
Managing the provision of Meeting Room Services bookings catering equipment eg Audio Visual equipment Related to the CMD office
Organizing office operations and procedures
Reservations for traveling hotel accommodation booking and company functions
Meeting preparation whether inside or outside the office.
Supervising preparations for formal and informal functions
Attending Meetings and taking minutes Commercial Operation Management etc
Arranging travel visas and accommodation and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
Handling incoming/outgoing mail and Updating all related contacts list
Maintaining liaison with airlines travel agencies transportation companies and packing and shipping companies to maintain a current knowledge of facilities and services available and cost
Responsible for monitoring and distributing faxes received and sent in a timely manner
Job Requirements
Bachelor degree
Previous Experiences as Personal Assistant at Lease 3 Years.
Knowledge of office management systems and procedures.
Fluent in English writing, reading and speaking
Excellent in Microsoft office Excel word powerpoint
Outstanding organizational and time management skills
Ability to multi task and prioritize daily workload
Discretion and confidentiality
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