About the job
This following description accounts for 2 vacant roles, AP Check and AP Maker. You will be asked while submitting your application about your preferences
Principle accountabilities: Key activities and decision making areas
· Daily Tracking of invoices for HSBC
Bank and HSBC Electronic Data Services against Service Level Agreement
· Process all types of invoices related to departments/branches in HSBC
Bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures
· Ensure that Purchase Order Compliance is adhered to and immediately report any breach
· Raise a flag whenever Procurement bypass is encountered and promote proper sourcing channels
· Control the bank spend by ensuring that all invoices are in line with group and local policies/procedures
· Ensure controls are in place to counter fraud, incorrect and duplicate payments, as well as reporting any incorrect payment made then follow up until it is recovered.
· Ensures integrity and accuracy of financial transactions recorded in Accounts Payable systems
· Actively investigate and process rejected/on hold invoices to be paid on time.
· Respond to related internal and external customer inquiries as well as resolving issues of a non-routine nature
· Create and update supplier records against validated supporting documents.
· Perform daily and monthly reconciliation of all Accounts Payable transactions
· Handle all Accounts Payable tasks related to corporate cards and follow up on card holders for timely settlement
· Follow up on invoices pending Business approval
· Audit all types of invoices related to departments/branches in HSBC bank and HSBC Electronic Data Services within agreed SLA and in accordance to policies/procedures
· Handle any complaint raised by Business
· Timely and accurately processing/auditing of invoices to avoid any negative impact on the Business
· Escalate Adverse trends and managed to mitigate impact
· Maintain data quality
· Support business and raising their awareness
· Effective collaboration with business encountering non-routine incidents or in solving issues
· Provide high quality service against published service level agreement in line with Accounts Payable instructions manual
· Proactively work with the team and business partners to ensure that our financial obligations are timely met
· Ensure effective and timely reporting of any Operational Loss; including Potential loss and Near Miss
Role Context: The environment and operating conditions of the role including the extent of guidance and authority
· Responsible for processing/ auditing all invoices for HSBC bank and HSBC Electronic Data Services, according to policy & procedures.
· Job involves dealing with huge volume of invoices for all departments/branches in HBEG and HEDS
· Any lack of control or accuracy in invoice processing/auditing may lead to loss, duplication or fraud as well as negative impact on HSBC image
· Interact with all businesses and functions as well as regional counterparts
· Authorized to return or reject any invoice that does not meet requirements and to escalate any unusual activity
· Bachelors degree in Accounting, Finance, or a related field
· 2 to 3 years of accounts payable experience
· Excellent proficiency of Microsoft Excel
· Familiarity with accounting programs and software
· Basic understanding of principles of finance, bookkeeping and accounting
· Ability to perform in a high pace environment
· Experience dealing with high volume invoices is preferred
· Strong record of stakeholder management
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