Job Description
Johnson & Johnson Egypt is recruiting for an Admin Support Specialist to be located in Cairo Egypt.
Caring for the world one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science -- bringing innovative ideas products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day throughout the world.
Thriving on a diverse company culture celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer. And our culture is interconnected by the shared values of Our Credo. Its a culture that celebrates diversity and diverse perspectives. It helps employees achieve an effective mix between work and home life and supports their efforts to have a positive impact on their communities.
Summary
of the job:
As part of the Egypt Admin Team the Admin Support Specialist is responsible for the end to end administrative tasks relating to purchase order requests from the business.
Duties & Responsibilities
Process goods/service order requests in the system and own the request until the request closure and payment to the supplier
Daily tasks include creation of Purchase Requisitions in E-Marketplace (SAP Ariba) system, raising Request for Payment initiate creation of non-commercial supplier requests based on business requirements
Collaborate with Business requester on request details collaborate with Help Desk and regional support teams
Collaborate with suppliers for any missing documentation and resolution of discrepancies request credit note and follow up
Record goods/service receipt in the system based on Business Requester confirmation (positive and negative Goods receipt)
Purchase order Amendments as required and confirmed / approved by local business
Ensure all Purchase requests follow compliance protocols
Track business approvals on requests and follow up with approvers as required
Resolve any discrepancies in the request matching process (Mismatch Request for Information) within target time (KPIs)
Modify / cancel the Purchase Order based on instructions from the business
Closure of Purchase Orders within 90 days of “Need by Date” on purchase request
Purchase order management including of Reassignment of requests to additional preparers delegation and reopening of requests when required
Escalate any issues faced in the process with supervisor
Main performance measures (Performance Goals)
Timely process of purchasing requests
Resolution of discrepancies in matching process (Mismatch)
Timely payment to supplier within set payment terms
Demonstrates Credo based leadership principles in all interactions with internal and external stakeholders
Ensure applicable company/healthcare quality & BPRA compliance with all relevant country and EMEA requirements company regulations policies and procedures
Experience
Required
Qualifications
Education: Bachelor degree
Years of Experience: 0-2 years in similar admin position
Language: English must be fluent (Arabic French is a plus)
Location: Cairo Egypt
Leadership Behaviors Required
LIVE OUR CREDO: Demonstrate and inspire the behaviors that reinforce Our Credo.
CONNECT: Develop deep insights into the needs of our patients customers markets and communities.
SHAPE: Drive innovation anticipate and shape industry and market changes to advance health care globally.
LEAD: Create an environment where leadership and talent development is top priority.
DELIVER: Deliver results by inspiring and mobilizing people and teams.
Technical/Functional Skills Required
Fluent in English - oral and written
Experience with Finance or Procurement systems preferred (Ariba SAP)
Good communication skills
Understanding of Accounts Payable process & ability to interpret financial information
Problem solving query resolution ability to deal with complex tasks and queries
Accuracy and attention to details
Able to demonstrate values consistent with J&J Credo