Gender : male and female Salary: not mentioned Salary Type : Net Salary Location: Cairo - EG
Job Description
Provides secretarial and administrative support to the department including typing, preparation, and compilation of reports and proposals.
Develops and maintains the filing system for the department.
Prepares the stationary request and ensures regular availability of stationary.
Follows-up on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicates with the Finance department for approval.
Maintains and updates a telephone list of the technical staff numbers and provides them whenever needed.
Undertakes all the logistics to facilitate the transportation of the technical staff to the customer site.
Handles travel logistics for team members.
Submits required reports regularly and per request.
Registers on MS Project all plans with achieved tasks as well as delays.
Handles filling to all necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
Schedules meetings and arranges appointments for internal meetings.
Assists PMs in project related tasks as below:
Keeps and maintains log for the awarded projects.
Keeps and maintains log for tools and equipment.
In initiation phase: prepares the project charter and registers project on AX.
In execution phase: collects monthly forecast from PMs and updates on AX, prepares the purchase orders for PM review and approval, prepares required expenses payments/custodies, does the required revisions on AX, issues invoice requests on AX and prepares change orders for PM review and approval.
In closure: prepares closure sheet for PM review and approval.
Responds to client inquiries, referring them to the appropriate concerned person.
Personal Skills
Excellent organizational and multi-tasking skills
Very good communication, interpersonal and negotiation skills.
Very good relationship building and excellent team player.
