Job Requisition ID: 110046 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You will find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

Come join us to live well, work better, and be the best.

Job Responsible:

• Ensures preparing the required memos on GIAMS for the approved tasks. 
• Follows-up on the approval cycle and sends approved memos to Procurement. 
• Ensures uploading Jobs to Ariba System, SAP, or any other needed systems after issuing the memos. 
• Follows-up on the status of tenders (receiving proposals, confirmations & approvals). 
• Be fully aware of the marketing tasks shared with Procurement and follow-up as required. 
• Coordinates between Document Control and Procurement on the agencies invoices status (submission and approvals). 
• Ensures proper handling between suppliers/agencies and procurements to transfer the payments on time 
• Follows-up with Finance to ensure timely transfers funds to contracted agencies.  
• Takes minutes of weekly departmental meetings.
• Follows-up on weekly departmental meetings and the progress of the tasks with the team, reporting updates to Head of Marketing.
• Prepares monthly Dashboard including monthly analysis of leads in coordination with Digital Marketing team.
• Ensures Marketing Library is continuously up-to-date with all images, reports and brochures. 
• Follows-up with Store Supervisor on status of client gifts, brochures & other collaterals and inform marketing team regularly on inventory. 

Job Qualifications:

• Bachelor degree in business administration or any related field.
• Knowledge & experience with SAP, CRM & ERP related systems.
• Excellent command of Excel and PPT.
• Experience in operational tasks and reports analytics.

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