Job Description

1. Front Desk Management

• Greet visitors, clients, and vendors professionally.
• Maintain visitor logbooks and issue visitor passes.
• Ensure a clean and organized reception area.

2. Telephone & Communication Handling

• Answer incoming phone calls promptly and direct them to the appropriate departments.
• Take accurate messages and relay them in a timely manner.
• Manage company emails and respond or forward as necessary.

3. Administrative Support

• Handle filing, photocopying, scanning, and document management.
• Support HR and administrative departments with routine clerical tasks.
• Maintain office supplies and coordinate with procurement for restocking.

4. Scheduling & Appointments

• Schedule meetings, interviews, and appointments for staff.
• Coordinate with operations or logistics teams for site visits and staff deployment.
• Manage calendars for managers or department heads if needed.

5. Document Control

• Receive and distribute internal memos, circulars, and external correspondence.
• Ensure proper documentation of incoming/outgoing mail and courier dispatches.
• Assist in maintaining confidential company records and documentation logs.

6. Coordination & Internal Liaison

• Act as a point of contact between field/site teams and the head office.
• Liaise with suppliers, contractors, or clients when visiting or calling the office.
• Coordinate with the PRO or HR regarding visa, labor card, or gate pass documentation.

7. Health, Safety, and Environment (HSE) Awareness

• Familiar with basic HSE practices relevant to a drilling environment.
• Ensure all visitors follow HSE protocols (PPE, sign-ins, etc.) before entering restricted zones.

8. Facility & Office Management Support

• Report maintenance needs (e.g., AC, lighting, equipment) to the facilities team.
• Assist in organizing office events, staff meetings, or training sessions.

Skills

• Good command of English and Arabic (helpful in the UAE).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Professional appearance and communication.
• Prior experience in an oil & gas, engineering, or industrial environment is a plus.
• Familiarity with Abu Dhabi company policies and labor regulations.
  

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