ob Purpose

The Programs Officer supports the day-to-day implementation of the Innovation Factory project by coordinating training operations, supporting the preparation of technical documents and TORs, tracking progress, maintaining accurate participant records, and assisting partner coordination—under the guidance of the Executive Manager and senior technical resources.

Key Responsibilities1) Program Implementation Support & Technical Coordination

• Support the implementation of the training methodology and ensure activities follow the approved plan, standards, and objectives.
• Programs Officer
• Identify implementation issues early, document them clearly, and escalate to the Executive Manager with proposed options for resolution.
• Programs Officer
• Assist in preparing, updating, and organizing TORs, training tools, and technical documentation, ensuring proper version control and timely circulation.
• Programs Officer
• Coordinate technical review meetings (scheduling, agenda, minutes, action tracking) and ensure follow-ups are communicated and monitored.
• Programs Officer

2) Partner Coordination & Stakeholder Engagement

• Maintain up-to-date stakeholder mapping and partner contact lists, and support partner engagement planning.
• Programs Officer
• Coordinate with training providers, industry stakeholders, community organizations, and innovation hubs for training delivery support and collaboration logistics.
• Programs Officer
• Support coordination with universities, technical centers, incubators, and relevant institutions to ensure alignment and smooth implementation.
• Programs Officer
• Prepare meeting minutes, coordination summaries, and follow-up trackers for partner engagements.
• Programs Officer

3) Training Coordination & Logistics

• Coordinate training activities from planning to execution (schedules, venues, materials, trainer/trainee communication, and logistics).
• Programs Officer
• Support quality follow-up by collecting feedback, flagging relevance/quality concerns, and proposing adjustments for review.
• Programs Officer

4) Outreach, Candidate Screening & Enrollment

• Support outreach and mobilization activities (awareness sessions, info meetings, community/school/institute coordination).
• Programs Officer
• Conduct initial screening interviews and verify eligibility against selection criteria, ensuring all documentation is complete.
• Programs Officer
• Maintain accurate participant databases, files, and enrollment documentation.
• Programs Officer

5) Training Monitoring & Attendance Tracking

• Track attendance and engagement, maintain attendance records, and follow up on absences/retention risks with documented actions.
• Programs Officer
• Prepare periodic summaries on attendance, progress, and operational performance for internal use.
• Programs Officer

6) Reporting & Documentation

• Prepare and submit timely progress updates, attendance sheets, and training summaries as required.
• Programs Officer
• Maintain well-organized records of training activities, participant performance data, and documentation required for donor/internal reporting.
• Programs Officer

Qualifications & Requirements

• Bachelor’s degree in Industrial Technology, Innovation Management, Vocational Training, or related field.
• Programs Officer
• Experience: 3–5 years in program coordination, vocational training, or project implementation (NGO/private-sector training programs).
• Strong coordination, documentation, and stakeholder communication skills.
• Proficiency in Arabic and strong English (written and spoken).
• Programs Officer
• Experience in entrepreneurship/incubation or value chain work is an advantage (not mandatory).
• Programs Officer

Expected Deliverables (Officer-Level)

للتقديم الان

• Weekly/monthly progress updates, attendance sheets, and training summaries.
• Programs Officer
• Updated participant database, enrollment documentation, and training records.
• Programs Officer
• Meeting minutes, action trackers, and coordination summaries for partners and technical reviews.
• Programs Officer
• Organized folder of TORs, training tools, and technical documents (updated versions + log).
• Programs Officer