Job Purpose
Provide support to administration manager and central management team in carrying out day to day admin activities.
Assist Head CoE in operations and administrative tasks
Maintain quality house keeping services at all locations.
Manage the travel activities.
To manage supply of goods and services to all locations and offices as per the requirement.
To ensure accounting policies and management reporting policies are adhered for all above functions.
Effect timely payment as per contract for all above.
Manage overall fulfillment requirements of MGS.
Handle MIS/data for all above.
Key Result Areas
Market survey and awareness of rates from existing and new hotelsNegotiate and obtain negative competitive rates with various hotels.
Skillful Negotiation with related suppliers.
Provide timely supplies to all groups /divisions.
Coordinate with groups /divisions on travel related issues.
Maintain petty cash for the department.
Coordination with finance to ensure all payments are made in timely manner
"Timely supply of grocery
Arrange all newspaper and magazines to the office.
Ensure proper Hygienic services are available.
Timely supply and maintain plants.
Timely despatch of welcome kits and laptops for new joiners.
Coordination with courier companies
Inventory management of all equipment and IT peripherals
Manage hospitality to all MGS guests/consultants /new joiners.
Hotel Reservation request.
Business cards and all bank printing materials (letter headsenvelops…)
Name plate & rubber stamps.
Purchase of gift items and vouchers.
Overseas travel requests and refunds.
Plant request and maintenance of plants.
Arrangement of events: Conferencesmeetingsocial eventsExternal training.
Foreign visas.
Bank cars.
Office Boys.
Pest control.
Subscriptions of newspapers and magazines.
KnowledgeSkills And Experience
Graduate with a minimum of 1-2 years experience in Administration function.
Excellent command over spoken and written English.
Computer literate – should have good knowledge of MS Office package.
To have Excellent Communication and Negotiation Skills to get along with the staff (s) at all levels and various outside Vendors.
Good control over Office Administration.
