Job Purpose

Maintaining and improving the Accounts Payables process and (DSA) performances by monitoring constantly their activities, to facilitate their sales by providing immediate clearance of their accounts and therefore minimizing the exposure of the company to risks.

Key Accountabilities

• Review submitted payment requests by various departments, and ensure they are in line with the governing policies & procedures
• Responsible for assigned vendor account reconciliations and follow up actions
• Review staff Travel and Expenses (T&E), reimbursement claims in accordance with company policy
• Process invoice booking / payment as assigned by “P2P” Procure to Pay Process Lead (Invoice booking, Goods Receiving Notes (GRN)
• Monitor, manage and resolve supplier queries/complaints, escalate where necessary to the process lead in accordance to company policy.
• Perform accruals while ensuring supporting statements and workings are in line with the policies & procedures
• Respond to an Support Internal/External audit requirements
• Monitor the Direct Sales Agents (DSA) Business to Business (B2B) cash accounts to ensure the cash submission comply with OSN policy & procedure
• Analyze the Direct Sales accounts daily to state the Cash balance details
• Review & reconcile the collection against the account balance to state the outstanding cash
• Follow up with Direct Sales Agents (DSAs) to provide any missing information needed to assure the collection details and analysis
• Filing the bank deposit slips received from the collecting company along with shift summaries and cover sheets received from the Direct Sales Agents (DSAs)
• Prepare daily reports with all outstanding collections per agent with transactions aging & details to share with Sales and Finance managers for review and response
• Co-ordinate with the sales operation team for verifications needed for reversals and refund requests
• Maintain all vendor accounts as per the company policy
• Respond to inquiries regarding the accounts balances or the collections
• Reconciling the collection with the related bank deposits to state the cash in transit with collection agency
• Help to create a continuous process improvement environment
• Perform ad hoc operational duties & responsibilities as and when required

Minimum Qualifications and Knowledge:

• Bachelor degree in Finance/Accounting is a must
• Advanced MS Excel and PowerPoint experience
• Exposure to Accounting Software /ERP packages will be an advantage

Minimum Experience (number of years):

• Minimum 3 years experience working in Finance Department including some experience in Accounts Payable areas

Job-specific /Technical Skills:

• Analytical & Numerical skills, Attention to detail
• Strong customer service skills
• Able to meet short deadlines and deliver quality work under pressure
• Good written & oral communication skills - Fluent English

Behavioral Competencies:

• Organizational skills
• Team building perspective
• Go getter attitude
• Process improvement outlook

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