Job Responsibilities:

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls If needed 

Ensure reception area is tidy, clean and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Arranging required permits for all visitors and contractors

Receive, sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travels and accommodations, and prepare vouchers

Keep updated records of office expenses and costs If needed 

Perform other clerical receptionist duties such as filing, photocopying, transcribing 

Job Requirements:

     Should have a pleasant personality.

     Proven work experience as a Receptionist, Front Office Representative or similar role.

Good knowledge in Microsoft Office Suite.

Hands-on experience with office equipment (printers).

Professional attitude and appearance.

Solid written and verbal communication skills.

Ability to be resourceful and proactive when issues arise.

Good organizational skills.

Multitasking and time-management skills, with the ability to prioritize tasks.

Customer service attitude.

High school degree.

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