Job Purpose
Ensure that that purchases are within annual budget, at the best price, on a timely / efficient manner and in accordance with the procurement policies and procedures of the organization, for the smooth functioning of the business operations.




Job Details – Key Responsibilities And Accountabilities
Assist and facilitate all facets of supply management activities between requesting department & suppliers.
Monitor and drive adherence to processes, policies, global standards and standard operating procedures.
Track purchases orders against budgets.
Work with the operations to determine and support procurement requirements.
Ensure that employees who request goods and services understands and adheres to the policy and only uses approved suppliers.
Meets with requestors to ensure full understanding of the need and that the proposed purchase will satisfy the need of the requestor.
Maintain and monitor purchasing records and reports.
Obtain quotes for all CAPEX purchases and ensure that all company policies and procedures are followed with regard to approval of the purchases.
Implement procedures to reduce cost/ expenditure.
Provide timely feedback or reports to Finance, Commercial and Operations departments upon any queries received on procurement process & status.
Maintain records for all Purchase Requests received and Purchase Orders processed in order to support internal & external audit requirements.
Receive quotations from multiple vendors to procure goods or services.
Create vendors on the AX to ensure proper smooth payment cycle and delivery
Evaluate quotations based on price and analyze the efficiency & productivity of the vendor based on obtaining feedback from the market.
Maintain an awareness of market trends in materials and supply prices.
Ensure all POs are processed as per MAF procurement policies & procedures.
Create POs on the AX system, and follow up with the approval cycle
Responsible for creating Kenyas POs
Ensure the timely delivery of the approved PO copies to the vendor, the purchase initiator, the receiving department & the central warehouse team.
Follow up with the KOFAC System with the finance to ensure all payments have been paid
Responsible for all interns within the procurement department




Measure Of Success – Illustrative KPIs
Approve all POs on time (2-3 days) since creation date
Follow up on wrong invoices and AX error system
Delivery time for all good and services to ensure smooth operations process
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