About the job
Answer and direct phone calls
Organize and schedule meetings and appointments
Produce and distribute correspondence memos, letters, faxes and forms
Order office supplies
Submit and reconcile expense reports
Provide general support to visitors
Prepare and monitor invoices
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize work arrangements for senior managers
Book conference calls, rooms, taxis, couriers, hotels etc.
Handle the reception desk
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Oversee and supervise the admin team
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Job Requirements :
Females only
Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Bachelor degree
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