Responsibilities may include, but are not limited to the following:
Organization of the reception area
Welcoming guests (internal & external) and keeping meeting rooms as well as common area tidy.
Events Management and making new deals.
Processing of mail and courier items (i.e. distribution / preparation of the outgoing mail, processing of the courier consignments)
Setting up meetings for senior management team as well as organizing catering for external & internal guests
Ordering office supplies.
Continuous improvement of office management processes by implementing your own ideas to assure a smooth operation.
Support of HR Team with company wide projects (i.e. office move, events planning, execution and management, broadening employee benefits)
Booking of business trips (hotels, flights, trains) through our external travel agency
Administration and management of our service contracts including price negotiations and office budget (i.e. coffee machine, cleaning company, stationary, mobiles, office lease)
Handling all medical insurance related requests.
ABOUT YOU
The ideal candidate has exceptionally high ownership, organization skills, excellent critical thinking skills and the ability to work with agility in a fast-paced environment. They would also be insanely focused on demonstrating excellence in service delivery. In addition to:
1 – 2 previous years of experience in Office Management or as a Personal Assistant in an international company
Ability to work independently, think outside of the box and proactively implement your own suggestions.
Flexible, well organized and like working accurately with quality.
Bring a great deal of interest, passion and commitment for Office Management topics
Excellent knowledge of MS Office products and have a strong service orientation.
Enjoy a bilingual work environment and feel comfortable communicating in both English and Arabic (written & verbal)
Previous experience within a tech environment, start-up, rapidly-scaling business and/or in a matrix organizational structure would be a distinct advantage.
