Job Purpose:

Personal Assistant is responsible for providing personalized secretarial and administrative support to the Regional Director in a well-organized and timely manner. She will work on a one-to-one basis on a variety of tasks related to Directors working life and communication.

 

Key Accountabilities:

·        Act as the point of contact between the manager and internal/external clients

·        Screen and direct phone calls and distribute correspondence

·        Handle requests and queries appropriately

·        Manage diary and schedule meetings and appointments

·        Make travel arrangements

·        Take dictation and minutes

·        Source office supplies

·        Produce reports presentations and briefs

·        Devise and maintain office filing system

·        Liaising with staff suppliers and clients.

·        Conducting research on behalf of the manager

 

Qualification & Education:

·        Proven work experience as a Personal Assistant preferably in Logistics.

·        Knowledge of office management systems and procedures

·        MS Office and English proficiency

·        Outstanding organizational and time management skills

·        Up-to-date with latest office gadgets and applications

·        Ability to multitask and prioritize daily workload

·        Excellent verbal and written communications skills

·        Discretion and confidentiality

·        University graduate

·        PA diploma or certification would be considered an advantage

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