Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant Escalate all reconciling items as per the escalation matrix
Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers
Responsible for allocation of all prepayments made to assigned suppliers
Participate and support the implementation and maintenance of the Oracle ERP
Prepare/update travel expense forms
Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
Update employees accounts for all expenses every month and forward employees statement to payroll team
Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
Reconcile advances and expenses booked on monthly basis
Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger Statement of Financial Position monitoring for bank and tender accounts
Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
Provide all the documents required by auditors at any time
Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
Send collection follow-ups to all customers
Liaise with commercial team regarding collection issues
Prepare audit requirements under Inter-company scope
Verify the accuracy of invoices and other accounting documents and records
Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
Reconcile records with inter-company customers and suppliers
Prepare and update records for checks requests and invoices for payment to Inter-companies
Allocate payments in oracle and raise online bank transfers
Prepare and update records for checks requests and invoices for payment
Coordinate with suppliers for the allocation of payments to their records
Prepare daily cash position update and release payments based on availability of funds
Assist in performing monthly bank reconciliations
Enter data into computer system using defined computer programs (Oracle)
Verify the accuracy of invoices and other accounting documents and records
What youll need to succeed
0-2 Experience in Accounting & Fresh grade are welcome
