Executive Secretary at Talaat Moustafa Group - STJEGYPT
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Work Type : Full Time Experience : 3-5 Years
Gender : male and female Salary: Not mentioned Salary Type : Net Salary Location: Cairo- Egypt
Job Description
Administrative Support: Provide comprehensive administrative support to executives or senior management, including scheduling appointments, managing calendars, making travel arrangements, and coordinating meetings and conferences.
Communication Management: Handle incoming and outgoing communications on behalf of the executives, including phone calls, emails, and written correspondence. Prioritize and respond to inquiries or delegate them to the appropriate individuals.
Document Preparation: Prepare and edit various documents, reports, presentations, and correspondence. This may involve drafting letters, memos, agendas, meeting minutes, and other materials as required.
Information Management: Organize and maintain confidential files, records, and documents. Ensure that information is easily accessible and appropriately secured. This may involve using digital systems or physical filing systems.
Research and Analysis: Conduct research and gather information on specific topics as directed by the executives. Summarize findings and present data in a clear and concise manner.
Meeting Support: Arrange and coordinate meetings, including scheduling, preparing meeting agendas, booking meeting rooms, and arranging necessary equipment or catering. Attend meetings, take minutes, and distribute them to relevant parties.
Relationship Management: Build and maintain professional relationships with internal and external stakeholders, such as clients, vendors, and staff members. Serve as a point of contact and facilitate communication between executives and others.
Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion and professionalism when dealing with confidential matters.
Project Assistance: Provide assistance on special projects or initiatives as assigned by the executives. This may involve conducting research, preparing reports, coordinating activities, and ensuring deadlines are met.
Time Management: Assist executives in managing their time effectively, prioritizing tasks, and handling multiple projects simultaneously. Proactively identify and resolve scheduling conflicts or issues.
Office Management: Oversee the smooth operation of the executive office, including ordering and maintaining office supplies, coordinating maintenance and repairs, and managing office budgets.
Miscellaneous Tasks: Handle various ad hoc administrative tasks and responsibilities as required, demonstrating flexibility and adaptability in a fast-paced environment.
Job Requirements
Fluency in English is a must
Excellent writing and communication skills
Solid command of Microsoft Office
Excellent organizational skills with the ability to balance multiple tasks in a fast-paced environment
Capable of dealing with a high level of confidentiality
