TITLE: Office Administrator
We are looking for a skilled Office Administrator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.
DUTIES AND RESPONSIBILITIES:
Preparing Weekly report Petty cash and bookkeeping.
Uploading monthly cash invoices in E-Invoices.
Preparing monthly Income statement under E-Budget (via internet)
Preparing the EIS report.
Preparing Monthly Invoices
Upload the data in HFM Monthly report and IFRS Quarterly report.
Process receipts up to finalization
Monthly Office Expense Travel Expense Report preparation.
Manage petty cash replenishment and disbursement ensuring all expenses are supported with proper documents.
Cash Expenses Receivables Invoices & Payments and all other journal vouchers entry
Applying personal claims on E-trip (via internet) for our senior Managers.
Receiving calls and forwarding to the concerned department.
Co-coordinating with travel agency to book the Air tickets for the Staffs and the Managers.
Document coordination between consultants contractors and client
Receiving Couriers packages mails
Ordering maintain Stationery
Reporting directly to the Admin Manager assisting her in the day affairs
Performing other general administrative duties assigned from time to time
Ensures all supporting documents – approved Purchase Order goods or services receiving transactions proper supplier invoices etc.
Preparing quotation sending inquiries.
Implementing and maintain office systems for supplies and machinery
KNOWLEDGE AND ABILITIES:
Experience in customer service will be a plus
Knowledge of basic bookkeeping principles and office management systems and procedures
Outstanding knowledge of MS Office “back-office” and accounting software
Working knowledge of office equipment (e.g. optical scanner)
Time management and meeting the deadlines.
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multi-task
Reliable with patience and professionalism
EDUCATION AND EXPERIENCE:
BSc/Ba in business administration or relevant field
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