Recruitment, Induction & Probation
Job Details – Key Responsibilities and Accountabilities:
Liaise with relevant line managers throughout the year to ensure recruitment is initiated and conducted in a timely manner and ensure that the recruitment plan is met.
Plans sourcing of candidates in the most cost-effective way and manage the selection process for approved vacancies in a timely manner.
Ensure the selection process for each vacancy is based on meeting identified selection criteria to include specific job competencies.
Ensure that any vacancy is approved by management prior to the posting of the Ad throughout recruitment system
Screen and shortlist candidates applications according to the required position, set appointments, conduct interviews and prepare interview evaluation sheets and finalize the selection.
Negotiate salary / terms based on approved grade / scales and thereafter prepare required appointment offers ensuring they comply with approved HC Policies and DOA.
Ensure all newly recruited staff are provided with welcome packs and induction as well as keep track of their performance in order to conduct a review at the end of their probation period.
Employee Relations
Work with relevant managers to identify and resolve any HC related issues they may have inhibit productivity and employee morale. As necessary, ensure employee relations issues are resolved in accordance with the companys discipline and grievance procedure.
Coordinate employee engagement surveys/general assessment of work practices in order to assess/improve staff motivation. Implement action plan and follow up on the progress.
Carry out exit interviews to ascertain reasons for turnover.
Ensure that all staff members are informed/kept updated about HC policies and procedures which impact them. Keep the employee handbook updated and current.
Plan and organize events / gatherings for the staff (iftar, Employee of the month, Employee of the year, fun day, team building, etc.)
Regular visits to relevant BU. Ensure to meet up with line managers to discuss any concerns related to their employees performance.
Provide trainings and presentations to employees on a regular basis.
Personnel Administration
Assists Human Capital Manager in updating reports and manpower accordingly for the recruitment.
Ensure the completeness and accuracy of data entered into SAP. Coordinate with payroll team
for the staff compensation and benefits program including end of service payments.
Liaise with Governmental Relations department to ensure the timely completion of those governmental relations activities required to meet the employment and termination of staff.
Follow up on the onboarding requirement based on the employee eligibility (insurance card, email, laptop, ID, hiring documents)
Ensure the proper maintenance of personal records/files/documents.
Create new contracts and their renewals
Make sure all needed documents and procedures are processed properly during termination
Make sure that we are up to date and in line with regards to the country Labor Law and emigration regulations.
Work closely with finance team to ensure the payment to the suppliers (tickets, hotel, computers, business cards…)
Other Context (if Applicable)
Measure of Success – Illustrative KPIs:
As required undertake specific projects under the direction of HC Manager.
Ensure preparation of requisite HC related reports.
Ensure the implementation and completion of the performance appraisal system in the BU.
Coordinate with the Training Specialist and the line manager for the employees training needs.
Personal Characteristics And Required Background
Skillset (job specific technical skills and behavioral competencies needed)
Should possess good knowledge of Labor Law and visa/work permit procedures.
Should possess bilingual capability i.e. Fluency in both English and Arabic, speaking and written.
Proficient in use of computers and capability to manage computerized payroll/HC system.
Team player having excellent communication and inter-personal skills.
Minimum Qualifications/education
Should possess a degree from a recognized university preferably with HC qualifications.
Minimum of 3 years HC experience in a reputed company.
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