Responsibilities
· Prepare memos- minutes of meeting and collate weekly and monthly presentations to summarize tasks accomplished- current activities- obstacles faced and identify pending tasks.
· Acquire visa acceptance- make flight reservations and hotel accommodations for the Director- Senior Managers and Managers.
· Create organization charts and update frequent modifications in headcount- promotions- transfers and contract renewals to keep records updated.
· Interface with other departments on behalf of the division to facilitate communication and work flow.
· Coordinate with HR- Administration- Security and IT concerning related activities for the division for ex giveaways- technical difficulties- applications- floor needs- etc….
· Organize meetings- celebrations- Team buildings- and any division related events.
· Maintain an adequate inventory of office supplies to furnish employees with necessary tools and equipment.
· Allocate and report damaged equipment- facilities and furniture for repair and maintenance
· Attend to any employee related problems and/or difficulties and find solutions to facilitate workflow and achieve required results.
· Follow up on leaves and coordinate with HR and work force to ensure the update of leave records.
· Follow up on medical claims for staff and ensure all paperwork is complete to be compensated in due time.
· Assist employees with paperwork- resignations- HRFs and help facilitate processes.
· Gather and update monthly database and verify employee related info.
· Organize Team building rounds for all customer care with all necessary approvals for the lists
Qualifications
· Excellent Computer skills- Advanced MS excel is required.
· Excellent in spoken and written English
· Time management.
· Business writing.
· Communication skills.
· University Degree in a related discipline.
· Minimum 2 to 3 years of experience in a similar field.
· Administration experience is required.
التقديم من هنا 
