Assistant Executive Manager at Misr Elhegaz Group - STJEGYPT
Work Type : Full Time Experience : 0-3 Years
Gender : male and female Salary: 6000 Salary Type : Net Salary Location: Cairo- Egypt
Job Description
Administrative Support: Assist in managing office operations by performing various administrative tasks, including answering phone calls, responding to emails, scheduling appointments, and maintaining office supplies.
Document Management: Create, format, and proofread documents, reports, and correspondence. Maintain accurate and organized filing systems, both physical and digital, to ensure easy retrieval of information.
Calendar Management: Coordinate and manage calendars, schedule appointments, and arrange meetings. Ensure all relevant parties are informed of meeting details and any changes or cancellations.
Communication and Correspondence: Draft, edit, and distribute internal and external communications, such as memos, letters, and emails. Maintain professionalism and confidentiality in all written and verbal communication.
Travel and Logistics Coordination: Assist in making travel arrangements, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary arrangements are made for business trips and meetings.
Meeting Support: Provide support during meetings, including taking minutes, preparing agendas, and organizing necessary materials. Follow up on action items and ensure timely completion.
Database Management: Update and maintain databases, ensuring accuracy and completeness of information. Generate reports and assist in data analysis as required.
Confidentiality and Data Security: Handle sensitive and confidential information with utmost discretion. Adhere to data protection policies and procedures to maintain the security and privacy of organizational data.
Team Collaboration: Collaborate and communicate effectively with colleagues and teams across the organization to ensure smooth workflow and efficient coordination of tasks.
Continuous Learning: Stay updated on industry trends, best practices, and technological advancements related to secretarial and administrative functions. Seek opportunities for professional development and actively contribute to personal growth.
Job Requirements
Bachelors degree in Business Administration, Secretarial Studies, or a related field.
Excellent written and verbal communication skills.
Strong attention to detail and organizational abilities.
Ability to multitask and prioritize tasks effectively.
Strong interpersonal skills and the ability to work well in a team.
Professional demeanor with a high level of discretion and integrity.
Adaptability and willingness to learn new skills and take on new responsibilities.
Previous experience or internships in a secretarial or administrative role is a plus.
