الرئيسية / الوظائف / 3791 مشاهدة16 ديسمبر 2023


Administrative Assistant at PANATIX Analytical Systems - STJEGYPT



Administrative Assistant at PANATIX Analytical Systems - STJEGYPT

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Work Type : Full Time
Experience : 0-3 Years




Gender : male and female
Salary: 6000
Salary Type : Net Salary
Location: Cairo- Egypt

Job Description

The administrative assistants duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the fields concepts, practices, and procedures.

KEY ACTIVITIES INCLUDE:

Administrative Tasks:

  • Organize and schedule appointments and meetings.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies
  • Submit and reconcile expense reports.
  • Provide information by answering questions and requests.
  • Take dictation.
  • Research and create presentations.
  • Generate reports.
  • Handle multiple projects.
  • Prepare and monitor invoices.
  • Contribute to team effort by accomplishing related results as needed.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Organize travel arrangements for employees and visitors.
  • Write letters and emails on behalf of other office staff.
  • Book/Arrange conference calls, rooms, taxis, couriers, hotels, Restaurants, etc.
  • Planning various business events with attention to financial and time constraints.
  • Handle sensitive information in a confidential manner.
  • Take accurate minutes of meetings.
  • Coordinate office procedures.
  • Reply to email, telephone, or face-to-face inquiries.
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems.
  • Answer telephone calls and pass them on
  • Manage staff appointments.
  • Coordinate repairs to office equipment.
  • Greeting and assisting visitors to the office.
  • Photocopy and print out documents on behalf of other colleagues.
  • Provide polite and professional communication.
  • Implement clerical duties and administrative processes.
  • Conduct data entry.

HR Supporting Tasks

  • Be actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process.
  • Ensuring candidates have the right to work at the organization.
  • Assist in Negotiating salaries, contracts, and working conditions.
  • Assist in performance management processes.
  • Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures, and absence management.
  • Reviewing/Developing procedures for employee safety, welfare, wellness, and health.
  • Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements.
  • Review employment and working conditions to ensure legal compliance.
  • Advising line managers and other employees on employment law and the employers own employment policies and procedures.
  • Ensure that all documents of the employee file comply with the documents needed as set by the Labor Law and Social Insurance.
  • Build databases to include every detail.
  • Maintain proper communication with all governmental associations (social insurance offices, labor office, & medical insurance authority) and ensure compliance with governmental and Egyptian labor law standards.
  • Make sure that all government employees records are up to date.
  • Issuing any necessary documents and letters required from official authorities (Labor and Social Insurance Offices).
  • Finalize all governmental-related forms (Form 1, Form 2, and Form 6) and work permits.
  • Review monthly attendance and leaves report including overtime, working days, deductions, sick leaves, and official vacations that will reflect on employees salary and manage vacations yearly settlements.

Apply Now

للمزيد من الوظائف فى تخصص

Administration


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