Gender : male and female Salary: 15000 Salary Type : Net Salary Location: Cairo- Egypt
Job Description
Greeting the CEOs guests and perform the needed logistics to host them, like assisting them with technical setup, screen sharing, etc.
Purchasing requirements such as office stationery, office plants, CEOS personal requirements, etc.
Assigning off-site errands requested by the CEO to the allocated Facilities members when needed and ensure timely completion.
Receive the CEOs personal and office packages.
Managing administrational tasks to assist the CEO such as stakeholders notifications of ad-hoc meetings/requests, CVs summarizing, documents printing, documenting meetings minutes, following up with stakeholders on assigned action items, gathering, and refining shared inputs, and preparing reports, presentations, and correspondences.
Managing CEOs off-site reservations, guest outings preparations & logistics, and internal events hosted by the CEO when assigned.
Coordinating mass meetings conducted by the CEO such as researching and booking external venues, ensuring technical readiness, gathering inputs, reporting attendance, and collecting feedback etc.
Researching miscellaneous assigned information and providing feedback to the CEO to support decision-making.
Handling memberships and subscriptions with chambers and external entities by coordinating with focal points to ensure membership renewal on-time, payment of subscription fees, notifications receipt, etc.
Register to the CEO in events, forums and conferences upon request and managing the needed logistics such as sharing e-tickets, locations and adding on business calendars.
Creating diaries and agendas and handling the CEOs calendar by scheduling internal and external meetings, appointments, interviews, and team activities and remind the CEO of important tasks and deadlines.
Handling the CEO travel arrangements, such as visas, flights booking, issuing itineraries and travel plans, and managing accommodation and transportation.
Coordinating the CEOs signature of requested documents by ensuring legal revision then proceeding with wet or e-signatures via DocuSign and sending back to requesters. Ensuring maximum confidentiality and complete disposal of physical documents.
Job Requirements
1 to 3 years of experience as admin assistant.
C1 English.
Presentable.
Excellent communication skills including business writing skills.
